Grading and Evaluation Procedures

The college awards letter grades in recognition of academic performance in each module of the full course. Grades are based upon peer assessments as described in the study process and the course instructor’s academic judgment that the student has demonstrated a specified level of performance based on objective and subjective evaluations. Students are graded according to their individual performance in the course and not on a curve.
 All of the grading criteria listed are subject to the specific course syllabus. Criteria for awarding grades as described in the courses syllabi may include, but are not limited to. 

  • Quality of assignments and peer assessments
  • Sufficient participation in the discussion forums ( according to the requirements laid out in the course syllabus) and the quality of the postings
  • Performance on final exam

Each course is based on a total 100 maximum points

Letter Grade

Quality Points





90 to 100%




80 to 89%




70 to 79%




60 to 69%

Below Average










Application of Grades and Credits

The chart above describes the impact of each grade on a student’s academic process. For calculating the rate of process, grades of F (failure), W (withdrawn), and I (incomplete) are counted as hours attempted, but are not counted as hours successfully completed. A W will not be awarded after reaching 60% of the term. Withdrawal after reaching 60% of the term will result in the student receiving a F. The student must repeat any required module for which a grade of F is received. Students will only be allowed to repeat a module in which they received a D or below. In the case of D or F, the better of the two grades is calculated into the GPA. Both original and repeated credits will be counted as attempted credits in rate of progress calculations. Full tuition will be charged for any portion of the program or course lab that is re-taken. To receive an incomplete (I), the student must petition, by the 8 week of the course, for an extension to complete the required course work. The student must be satisfactorily passing the course at the time of the petition. Incomplete grades that are not completed within two weeks after the end of term will be converted to an F and will affect the student’s Cumulative Grade Point Average (CGPA). The college reserves the right to extend the time needed to make-up an uncompleted grade. The student must be aware that skills lab make-up is on space available only.


Successful course completion depends on routinely following the instruction and guidelines provided in the course syllabus. Attendance is measured and recorded by posting responses to weekly discussion questions, participation in peer assessment process, timely submission of assignments, in addition to taking periodic surveys. As indicated above, while attendance is measured by participation in a number of activities, attendance and participation in those activities accounts for approximately 70% of the grade in each course, with a final examination constituting approximately 30%. Therefore, a student who chooses not to attend cannot pass a course.  

Course Drops and Withdrawals

Course Drop

The Aesthetic Dermatology Nursing is one course made up of seventeen modules and six days of skills lab. Students are responsible for managing their time and balancing their studies with their commitments. All students must complete all required online modules and clinical hours to graduate. A student has the right to drop the Aesthetic Dermatology Nursing course any time. A course drop applies to the full Aesthetic Dermatology Nursing program and does not assume withdrawal. Students are responsible for executing a course drop by written notice of cancellation and notice is sent via mail to 111 West Ocean Blvd. Suite 400, Long Beach, CA 90802 .  The notice is effective by postmark date. Text message, phone call or email is not an accepted form of course withdrawal.

Course Withdrawal

Students who wish to withdraw from the Aesthetic Dermatology Nursing program must send and email to indicating their name to student services requesting to withdraw. Students submitting a request to withdraw are also asked to indicate their reason for withdrawing in the email to student services. Students who have withdrawn but wish to return to study in the future will be required to re-apply for admission and to pay the current Application Processing Fee.

Administrative Withdrawal

Students who by the end of week 2 have not participated in the Aesthetic Dermatology Nursing course or who have minimal participation and show no credit for any grade assignments will be subject to an Administrative Withdrawal.

The following consequences apply to a student who is administratively withdrawn from the program

  • The student receives a grade of W for the course
  • The grade W appears on the student’s transcript
  • The grade of W does not affect the GPA, but course credits are included in attempted credits when monitoring academic progress

Leaves of Absence

The college may grant on a limited basis, a leave of absence to students when the student is experiencing extenuating circumstances that prevent attendance and/or challenge academic success. These circumstances may include medical emergencies, family emergencies and exceptional personal circumstances. The college reserves the right to request supporting documentation from relevant authorities.

A request for a leave of absence must be in writing, and e-mailed to including:

  • Student’s full name (First and Last)
  • Reason for the request
  • Program Name
  • Date of requested leave and the date of return
A student cannot take a leave of absence in the middle of the term. A leave of absence cannot exceed 20 days within a one-month period, beginning of the student’s initial leave of absence. Students who fail to return to class by the end of their leave of absence will be withdrawn from the college. Students granted a leave of absence when on academic probation would return to their studies with the same status.

The time granted for a student’s leave of absence will not count against the total time allowed for the program completion. Student affairs will decide whether to grant the student’s request for a leave of absence after investigating the request, the supporting documents and the student’s academic history.

The College awards the grade of “W” for courses from which the student has withdrawn due to an approved leave of absence. This grade does not affect the course completion rate, and therefore does not affect the measurement of the student’s satisfactory progress.

Re-Enrollment Policy

Students who have been granted a leave of absence may be re-enrolled based on the space availability.

Graduation Requirements

A certification of completion will be awarded to those students meeting the graduation requirements. Students eligible for a certificate of completion are those who have satisfactorily completed their course of study with a cumulative grade point average of 2.0 (C average), who have passed the final exam with a letter grade of C or better, and who have fully paid all tuition charges. If a third party is paying for your course, the college will not issue the course completion record until the course has been completely paid in full. If a student does not meet graduation requirements, records of his/her attendance and grading will be maintained through official transcripts.

  • The students must complete and pass all 17 online courses, exams, as well as, successfully meeting all competency evaluations, in addition to clinical skills.
  • The program exit examination and clinical skills competency examination must be passed.

Retention of Records

College of Medical Aesthetics will maintain student records for five years, as required by state law. Student transcripts will be maintained permanently. Students have a right to access their records anytime that the institution is open and during normal business hours. Students desiring to view their records may request to see their records in the college office during normal business hours or may schedule a time to review records that is convenient to both the student and college administration. If an appointment is made, the appointment shall be made no later than 48 hours after the student has requested their records. Extensions of this time shall be granted only upon decision of the student. Only the student and the college have the right to review student records. No outside personnel will be allowed to view records except for appropriate state regulatory, federal regulatory or accrediting agency officials or upon proper subpoena. The student will issue a transcript for course work upon request. All transcripts of training will be kept indefinitely upon completion or withdrawal of the student. Financial payment documents will be kept for a period of at least 5 years after completion or withdrawal of the student. The institution reserves the right to issue transcripts for training for which the student has paid tuition. The institution reserves the right to refuse to issue transcripts for training for which the student has not paid tuition.

Tuition Payment Methods

College of Medical Aesthetics Accepts payment for tuition and other fees through cash payment, Visa, MasterCard, Discover, American Express, personal or a third party check. College of Medical Aesthetics also offers direct auto pay to defray any student loan debt upon completion of the program. Students assume the responsibility for payment of the tuition costs in full, either through direct payment or a third party financial plan. All financial arrangements must be made before the beginning of the class. The college will contact students who are delinquent in paying tuition and fees. They will be counseled and encouraged to make specific arrangements with the college in order to remove their delinquency and remain in good financial standing.


You have the right to cancel the enrollment agreement, and obtain a refund of charges paid through attendance at the first class session or the seventh day after enrollment, whichever is later. College of Medical Aesthetics shall transmit the first lesson to you on the day before the first scheduled start date of the program after you are accepted for admission.  You shall have the right to cancel the agreement and receive a full refund before the first lesson is received. Cancellation is effective on the date written notice of cancellation is sent. If College of Medical Aesthetics transmits the first lesson before an effective cancellation notice is received, College of Medical Aesthetics shall make a refund within 45 days.

PROCEDURE TO CANCEL: Cancellation is effective on the date a written notice of cancellation is sent, this occurs when you have given written notice of cancellation and notice is sent via mail to 111 West Ocean Blvd. Suite 400, Long Beach, CA 90802 .  The notice is effective by postmark date. Text message, phone call or email is not an accepted form of cancellation.


The institutional refund policy for students who have completed 60 percent or less of the course of instruction shall be a pro rata refund. After the end of the cancellation period, you have a right to terminate your studies at this school at any time, and you have the right to receive a refund for the part of the course or program you have paid for and did not receive. You have the right to withdraw from the course of instruction at any time. If you withdraw from the course of instruction after the period allowed for cancellation, the school will remit a refund, less a registration fee of $250.00, within 45 days following your withdrawal. You are obligated to pay only for educational services rendered.

  • Deduct a registration fee ($250) from the total tuition charge.
  • Divide this figure by the number of days in the program.
  • The quotient is the daily charge for the program.
  • The amount owed by you for purposes of calculating a refund is derived by multiplying the total days attended by the daily charge for instruction.
  • The refund would be any amount in excess of the figure derived in (D) that was paid by you.
  • The refund amount shall be adjusted for equipment, if applicable.

If you receive federal student financial aid funds, you are entitled to a refund of moneys not paid from federal student financial aid program funds. If you obtain a loan to pay for your educational program, you will have the responsibility to repay the full amount of the loan plus interest, less the amount of any refund. If you are eligible for a loan guaranteed by the federal or state government and you default on the loan, both of the following may occur:

(1) The federal or state government or a loan guarantee agency may take action against you, including applying any income tax refund to which you are entitled, to reduce the balance owed on the loan.

(2) You may not be eligible for any other federal student financial aid at another institution or other government assistance until the loan is repaid.

Complaint Grievance Procedure

From time to time, difference in interpretation of college policies will arise among students, faculty and /or the administration. Persons seeking to resolve problems or complaints should first contact the instructor in charge. Requests for further action may be made to the College Director. When such differences arise, usually a miscommunication or misunderstanding is a major contributing factor. For this reason, we urge both students & staff to communicate any problems that arise directly to the individual (s) involved. If the problem cannot be resolved in this manner, the College Director should be contacted. Normally, the informal procedure of “discussing” differences will resolve the problem. In addition to complaints previously stated and appeals of an academic nature, a student has a right to complain to the institution. If a student wishes to file a written complaint, they may do so. All written complaints will be resolved within 10 days and will be sent to the student in writing. If a compliant cannot be resolved after exhausting the institution’s grievance procedure, the student may file a complaint with the Bureau of Private Postsecondary Education. The student may contact the Bureau for further details. Unresolved complaints may be directed to.

Bureau for Private Postsecondary Education
2535 Capitol Oaks Drive, Suite 400, Sacramento, CA 95833
P.O. Box 980818 West Sacramento, CA 95798-0818
Tel: 888-370-7589, Fax: 916-263-1897

Student Services

Guidance Services

The College of Medical Aesthetics provides assistance to students in solving personal or education- related problems, which may occur during the course of their education. Information regarding professional counselors and other appropriate community agencies is also available through Guidance Services.

Employment Assistance

College of Medical Aesthetics does not guarantee employment to any student upon graduation. Embarking on a course of education typically enhances one’s thinking and potential job enhancement. The program offered at the College of Medical Aesthetics requires a significant commitment of time and effort. There is also the risk that, due to market fluctuations, personal issues or other factors, some graduates are unable to find employment in their field of training within a time-frame that is acceptable to them. Job search assistance will be in the form of some or all of the following:

  • Interviewing skills seminars
  • Resume preparation seminars
  • Job search techniques seminars
  • Referrals to potential employers

In the aesthetic dermatology-nursing field, many jobs start part-time, averaging 20 to 25 hours per week, with an opportunity to progress to or change employment to a job that is full-time.

Finding employment is a joint effort between the student and the College. The student must agree to cooperate with College staff in conducting a job search including providing a resume, participating in scheduled workshops, attending interviews and completing all required assignments.

Furthermore, it should be understood that the effort it takes to find a job upon completion of the program is equal to that of the program itself. In order to maximize chances for success, students must commit to a reasonable time-frame to complete the job search process, which typically takes several months beyond graduation. During this time, the student should maintain regular weekly contact with the College. It should also be understood that a potential employer may consider a job applicant’s attitude, grades, attendance, and personal performance on an interview, work background, educational background and other intangible factors in determining whether or not to hire the applicant.

College of Medical Aesthetics programs are comprehensive in nature and are designed to prepare students for entry-level positions in medical aesthetic nursing. An entry-level position usually entails additional training to learn further skills and protocols specific to that position. An applicant for an entry-level position, in order to secure employment, must adopt a “get your foot in the door” approach by maintaining flexibility with regard to salary, hours, location and potential relocation.

Online Distance Education Course Structure and Delivery

The College of Medical Aesthetics goal is to provide accessibility and academic accountability to students through online, distance learning and on campus for clinical skills. This is known as a blended course. The online course structure and delivery format used by the College is designed to provide a quality educational experience to students through professional instructional design in collaboration with innovative online technology.

The enrollment process is comprised of the following components.

  • Enrollments are processed weekly
  • Each enrollment has a start date and an anticipated end date
  • Each student is assigned to a faculty member qualified to teach that subject
  • The student interacts with the instructor in a “cohort of one” relationship
  • A cohort of multiple students may be assigned based upon the program and /or course objectives
  • The content delivery is based on the course structure and assessment schedule.
  • Entering students are required to complete an online orientation before beginning the first course.
  • Courses consist of modules that are identified in the course syllabus.
  • Allowable completion time is seventeen weeks
  • Extension petitions may be granted based upon the students’ needs at the instructor approval
  • Students are required to submit two or more assignments per module
  • Specific courses are identified and require final exams
  • Selected exams may be proctored. The number of proctored exams is based upon the level of the program

Student and Faculty Interaction

The instructional model is a cohort of one student per one family member. Student faculty interaction is mandatory throughout the course of study and managed through the online Virtual Learning Environment portal supported by Moodle. Students receive personalized attention through email, chats, and discussion board postings that are tailored to their needs and learning styles.

The primary academic goal is that students master the course objectives and complete all reading review and textbook module assignments within the course schedule. Instructors are responsible for initiating substantive contact with students throughout the course and monitor student’s progress throughout the program. Monitoring and evaluation is accomplished by assignment submission and grading, discussion boards and through student and faculty surveys.

The Study Process and Student Responsibilities

The recommended attendance hours are 16-20 per week per course (module). Students registered in the same course may be divided into sub-groups. Students will be expected to comply fully with the instructions in the course syllabus and to participate actively in required discussion forums by posting responses to questions and comments posted by instructors and other students. It is especially important that students get in the habit of seeking clarification from their fellow students or instructors on topics they find difficult.

Each module is comprised of several elements, including an introduction for the week, learning guide, reading selections, assignments, quizzes and discussion questions. Students must read the syllabus and should fully understand the components and requirements of the course.

• Components of the study process
• The Learning Guide
• The Learning Guide includes instructions on how to approach the weekly tasks. The guide might consist of a lecture intended to enrich and update the existing reference material, or a list of further reading references and activity sources, or a combination of both.

Reading Assignments

The reading assignments will be web and text-based, freely available electronic resources such as open textbooks, articles, tutorials, and links to open courseware, all with proper licensing agreements allowing use of the materials. In some cases, there will be optional links to animations, simulations, and audio and video lectures that are recommended.


A primary goal is to provide students with a learning experience that will assist them in achieving their aspirations for both higher education and a subsequent career. To realize this goal, students must take a professional approach to their studies by being present, active and involved. Research has shown that student engagement is directly related to course success. Students who actively participate in both the required and voluntary learning activities and assignments are more likely to succeed.

The Course Forum

Open course forums allow all students and instructors to participate in discussion of questions and issues related to the course. Participation in the Classroom Forum is mandatory to gauge the knowledge of the subject when implementing nursing care plans, patient safety and collaboration with physicians.

Discussion Forum

Participation in the Discussion Forum is an integral part of the student’s learning experience and grade. The minimum expectation for student involvement in the Discussion forum is outlined below.

Post an initial response to the “Discussion Question” every week. Postings and responses should be well thought out and researched and must consist of the student’s own words or otherwise be appropriately cited with the relevant sources. Post a minimum of two comments per week in the Discussion Forum (e.g. providing constructive feedback to another student’s posting and developing the discussion). It is expected that students will participate in at least 15 out of 17 discussion forums in a 17-week course. Failure to do so may result in a failing grade (F) for the course.

Assignments and Assessments

Students are required to submit their assignments as described in the Learning Guide and Course Syllabus. The instructor designated for each module each week will assess assignments. The grade for the assignment is based on evidence based knowledge, independent research and compendencies.  All assignments must be submitted in APA (American Psychological Association) format using appropriate referencing citation. Faculty will closely monitor for plagiarism. Students are required to use research resources (the internet, libraries, journals) for additional materials used in the students studies.

Late Assignments

College of Medical Aesthetics does not accept late assignments. It is important that students understand that missing a submission deadline precludes that possibility of participating in the clinical skills lab. If a student feels that exceptional circumstances will prevent him or her timely submission of an assignment, he or she should contact the assigned instructor prior to the due date.

Library Resources

In support of our students and their academic pursuits, College of Medial Aesthetics has provided Library resources including but not limited to latest video tapes, CDs as well as current journal publications and medical and nursing books are available for the student use. In addition to CINAHL, MedScape, HHS, and trade journals are available to students for research purposes. Some suggested journals have an annual fee that is paid by the student voluntarily and are not required reading assignments.

Computer and Internet Resources

 No learning resources, the Virtual Learning Environment, Course and Class Forums are open to public access. However students should note that the learning resources are not private or confidential and neither students nor faculty should assume privacy when communicating on the Virtual Learning Environment for regulatory, accreditation, and other administrative purposes, or for the purpose of enforcing the Code of Conduct, including investigating allegations of misconduct, suspected misconduct or other complaints.

Course Forum Access

For regulatory, accreditation and other administrative purposes, the Course Forum may be accessed and observed by persons other than students, faculty and staff. Access to the Course Forum will be authorized only after the review of such a request and the determination that access is necessary and appropriate, does not infringe on the activities of students and faculty, and does not threaten the academic integrity of the course forum. Although the course forum is not open to public access, it is neither a private nor a confidential domain. Neither students nor faculty should assume privacy with the course forum.

Contact Information for Students

Students are responsible for keeping their contact information accurate and current. Student’s contact information is the information they submitted upon initiating the application process. Student’s wishing to update any of their contact information should contact student services or phone 949.945.3919 and include Student’s full name (first and last)

The primary form of official communication is through e-mail. Students are required to maintain active e-mail addresses and inform the college of any change of address according to the process described above. To ensure receipt of important communications, students should make sure that spam filters are set to receive e-mail from the college.

Electronic Communication

Electronic communication is the preferred communication media for students, faculty and staff. In order to take advantage of this technology, it is required that students, faculty and staff acquire and maintain e-mail access with the capability to send and receive attached files. In order to navigate the internet, it is recommended that the latest version of one of the following browsers be used:
• Microsoft Internet Explorer
• Mozilla Firefox
• Netscape Navigator
• Google Chrome

Recommended Minimum System Requirements


Processor: 850 MHz or faster processor (or above)
Operating System: Windows 8/7Vista/XP/2000/
Memory: 512MB of RAM (or above)
Screen Resolution: 1024 x 768 (or above)
Microsoft Internet Explorer 5.5 (or higher) or Mozilla Firefox 1.5
Adobe Flash Player 8 (or higher) and Adobe Acrobat 6 (or higher)


Processor: G3 500 MHz or faster processor (or above)
Operating System: OS 10.3 (or above)
Memory: 512 MB or RAM (or above)
Screen Resolution: 1024x768 (or above)
Mozilla Firefox 1.5 or Safari 1.2.2 browser supported for MAC OS x 10.3 or higher
Adobe Flash Player 8 (or higher) and Adobe Acrobat 6 (or higher)

College of Medical Aesthetics strives to prevent the spread of computer viruses. However, the College of Medical Aesthetics makes no guarantee related to the unintentional propagation of computer viruses that may go undetected by our learning management system. College of Medical Aesthetics will not be held liable for any direct, indirect, incidental, special, consequential or punitive damages for any kind, including but not limited to : loss of data, file corruption, or hardware failure, resulting form the effect of any malicious code or computer virus unintentionally transmitted by College of Medical Aesthetics staff members, students or affiliates. College of Medical Aesthetics strongly recommends and urges all instructors and students to seek out and install adequate virus detection software and to routinely check for, and install the most recent updates to their anti-virus software no less frequently than once a month for their particular computer and operating system.

College of Medical Aesthetics has a honor code policy

What is the Honor Code?

Academic integrity is of the utmost importance to us, to your fellow students, and to you. Your commitment to honesty and fair play is how you show respect for your own work and the work of your peers, and it’s also how ensure that your work is recognized and respected by others outside College of Medical Aesthetics.

The following four statements comprise College of Medical Aesthetics Honor Code. These are the core principles and practices that represent your commitment to our standard of academic integrity:

  1. I will not share my password with others
  2. My answers to homework, quizzes and exams will be my own work (except for assignments that explicitly permit collaboration).
  3. I will not make solutions to homework, quizzes or exams available to anyone else. This includes both solutions written by me, as well as any official solutions provided by the course staff.
  4. I will not engage in any other activities that will dishonestly improve my results or dishonestly improve/hurt the results of others.